Pre-Arrival Categories

The information about Pre-Arrival operations and procedures are categorised under a number of headings. Details of the types of information included within the structured categories is available below.


  • Where critical information is included for a port listing, this heading will appear at the top to make the reader aware of this important information before reading further
  • Information that is vital to all vessels entering the port, e.g. special or unusual regulations


  • Most ports will contain an overview section as this summarises key port features
  • General description, including a brief outline of the port/terminal


  • Location is available for every port entry within our database
  • Detailed geographical description of location within the world and within the country and position in latitude and longitude. Distance of nearest port/terminal or major town or city


  • Information on Charts is updated when a port entry is updated. Please refer to your own chart resources for up-to-date chart information
  • Numbers and details of charts and nautical publications covering the port or facility

Port Limits

  • This is an increasingly popular heading with organisations looking to define a port’s boundary in order to derive further operational data for vessel software solutions
  • The seaward boundaries of the area over which the port has jurisdiction over navigation and operational procedures and, where specified within charter party, within which the vessel is considered to be an arrived ship


  • Documents required to make a port visit are listed in this section. We do not publish these documents as they are regularly updated by port authorities
  • Documentation required for clearance of the vessel inwards to and outwards from the port or facility e.g. number of Crew Lists, Passenger Lists, Customs Documents, Health Documents, Manifests, Bills of Lading, etc.
  • Unless specific ship’s certificates/documents are stated, the term ‘Ships Register’ refers to certificates and documents required under IMO legal instruments to be carried on board

ISPS Compliance

  • Whether port is ISPS compliant or when it expects to be compliant
  • Contact details of port security officers

Maximum Size

  • Details of the maximum size of vessel permissible
  • Maximum tonnage, LOA, beam and draft for different vessel types entering the port (dry cargo, container, bulk, Ro-Ro, passenger, tankers, crude, products, chemicals, gas)
  • Any differences for vessels proceeding to installations outside the main port area
  • The state of tide governing these dimensions


  • Average dock water density, preferably expressed in kg/m3 at 15°C
  • Any variations in density at different areas of the port or at different terminals


  • A key heading for visiting vessels to understand any access limitations at the port
  • Details of any restrictions imposed upon entry, for example at night time, due to weather, or in accordance with state of tide and draft restriction
  • Any airdraft restrictions, lock gates or bridges
  • Details of any particular arrival times required in order to pass through particular bridges, and maximum clearances, that is height of bridge to waterline
18 August 2021