HSEQ Tool
Controlled mechanism for undertaking HSEQ activities
The Challenges
Safety and risk reduction are the forefront of the minds of every mariner, fleet manager, safety officer and owner/manager. They also represent the two biggest challenges.
For every voyage, the sheer volume of maritime regulations and compliance forms, both internally and externally, can create hours of paperwork, making the process complex and costly.
Providing an audit trail for customers and authorities is of paramount importance but it can be a challenge to keep documentation continuously up to date.
The distribution and maintenance of reports, especially when some parts of the organisation are not permanently connected to the internet, can cause delays, making it difficult to stay on top of.
Introducing Docmap
Docmap, the leading global document management system turns it into a simple digital process, which is easily accessible anywhere, at any time through standard web browsers.
Simplified document management
All types of documentation and reports can be structured and made openly or selectively accessible to designated parts of the company. This helps to streamline the flow of information and simplifies documentation maintenance.
Time efficient
Spend less time on compliance and more time dealing with operational priorities including the safety and well being of crew, vessels and customers.
What it enables
Reduced risk
Mitigate risk by ensuring documents are up to date and have been verified by all relevant team members
Document management
Manage all documents and keep them automatically updated
Consistency
Improved collaboration and consistency
Paper free
Paper free audit trails
Docmap Modules
Documents
This powerful module allows policies, procedures, directives, work instructions, certificates and other documentation to be stored, managed and easily accessed. Enabling ship managers to deliver all relevant documentation to vessels around the world.
E-forms
Configure forms in Microsoft Word or Excel and share them across the organisation.
Incidents and actions
Produce any kind of configurable form and report events such as loss or accident, near accident or non-conformity.
Audits
The audits module provides the framework for internal and external inspection.
Risk assessments
Simplify and strengthen risk assessment procedures with a toolbox for keeping health, safety and environmental risk onboard to a minimum.
Analytics
Allows the information exchange to a customer’s data warehouse to be simplified and automated – making it more accessible and easier to analyse and manage.
How it does this
Automatic notifications
Automatic notifications and reminders built into the platform
Keep updated
Instant updates built into the system
Fully integrated
Integrates with all systems including HR systems
Security
Access rights can be granted to select persons or functions within the company
